Privacy Policy for PGI Transplant Games
Effective Date: 15 January 2025
PGI Transplant Games (referred to as “we,” “us,” or “our”) is committed to protecting the privacy and personal data of all individuals who register and participate in the event. This Privacy Policy explains how we collect, use, and safeguard your personal information.
1. Information We Collect
We may collect the following personal data during the registration process and participation in the event:
- Personal Information: Name, age, gender, email address, phone number, mailing address.
- Sensitive Information: Medical history, dietary restrictions, emergency contact details.
- Event-Specific Information: T-shirt size, preferred activities, and other preferences.
- Payment Information: Bank details, credit/debit card details, billing address (if applicable).
- Photographs & Media: Photos and videos taken during the event.
2. How We Use Your Information
We use the personal data collected for the following purposes:
- Event Registration & Participation: To register participants, provide event updates, and manage logistics.
- Safety & Emergency: To ensure participant safety, including handling medical emergencies and dietary requirements.
- Communication: To send important information, updates, and reminders related to the event.
- Compliance: To comply with legal and regulatory requirements.
- Promotional Use: With your consent, we may use event photographs and videos for promotional purposes.
3. How We Share Your Information
We do not sell, rent, or trade your personal information. However, we may share your data with:
- Service Providers: Third-party vendors who assist with event logistics, such as catering, accommodation, or medical services.
- Legal Authorities: If required by law or in response to valid legal processes.
- Emergency Responders: In case of a medical or safety emergency.
4. Data Security
We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, disclosure, alteration, or destruction. This includes secure storage systems, encrypted communications, and limited access to sensitive information.
5. Retention of Data
We retain personal data only for as long as necessary for the purposes outlined in this Privacy Policy or as required by law. Once the retention period has expired, we securely delete or anonymize the data.
6. Your Rights
You have the following rights regarding your personal data:
- Access: You can request a copy of your personal data.
- Correction: You can request corrections to any inaccurate or incomplete data.
- Deletion: You can request deletion of your personal data, subject to legal requirements.
- Objection: You can object to certain uses of your data, such as marketing communications.
- Withdraw Consent: If you have provided consent for data use, you may withdraw it at any time.
To exercise your rights, please contact us at [Email Address].
7. Consent
By registering for and participating in [Event Name], you consent to the collection, use, and sharing of your personal data as outlined in this Privacy Policy. You may withdraw your consent at any time by contacting us, though this may affect your ability to participate in the event.
8. Updates to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website and communicated to registered participants. The effective date of the policy will be updated accordingly.
